Online accountants for landscapers
Watching Your Profits Erode While Paperwork Grows Like Weeds?
Certified with the tools you already run on
A generalist keeps you compliant. A specialist keeps you ahead.
We already know where landscapers win and lose money, so the planning happens before the deadline, not after.
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CIS could be quietly costing you cash flow
If you subcontract for housebuilders or main contractors, your finishing and ground-prep work is usually a 'construction operation', so 20% (registered) or 30% (unregistered) is deducted from your labour before you're paid. Gross status, 0% deductions, keeps that money in your account until your return is due. We register you, claim the deductions back, and where you qualify, apply for gross status so your cash flow stops leaking.
You may be charging VAT you didn't need to
Soft and hard landscaping done within the plot of a genuinely new dwelling, where the scheme is detailed on plans approved under a planning condition, can be zero-rated rather than standard-rated. Get it wrong on a new-build contract and you either lose 20% of your margin or face an assessment. We check the VAT liability job-by-job so the right rate goes on every invoice.
Your kit is a tax deduction you're underclaiming
Mowers, mini-diggers, chippers, trailers and tools are plant and machinery. The Annual Investment Allowance gives 100% relief on up to £1,000,000 of qualifying spend, and full expensing covers new main-rate plant for companies, turning a kit purchase into an immediate tax cut in the year you buy.
The wrong structure taxes the same profit twice
Sole trader, partnership or limited company changes your tax, your CIS position and what you take home. As a company, salary-plus-dividends uses the £500 dividend allowance and dividend rates of 10.75%/35.75%/39.35%. We model both routes on your real numbers before you commit.
What working with us actually covers
Each line is somewhere a generalist usually leaves money behind. For us it is standard, never an add-on.
- 01
CIS, knowing when you're in and when you're out
Routine gardening, grounds maintenance and standalone tree surgery sit outside CIS. But landscaping a housing estate, finishing the surrounds of a new house, or clearing a site after demolition are construction operations caught by the scheme. We work out your status on each contract, handle monthly returns and verification if you take on subcontractors, and reclaim CIS suffered against your own tax.
- 02
VAT registration, the right scheme and new-build zero-rating
You must register once taxable turnover passes £90,000 (deregistration at £88,000). We advise whether standard VAT or a scheme suits a labour-heavy landscaping business, and crucially we flag jobs that should be zero-rated (new dwellings) or reduced-rated (some energy-saving installs) so you neither overcharge clients nor undercharge HMRC.
- 03
Plant, machinery and vehicle capital allowances
Ride-on mowers, diggers, chippers and trailers qualify for the Annual Investment Allowance (£1,000,000) or full expensing on new main-rate plant for companies. Vans get capital allowances too; cars are restricted by CO2. We make sure every piece of kit is claimed correctly and at the right time.
- 04
Vehicle costs, mileage vs actual running costs
For a van or car used in the business you can claim simplified mileage at 55p per mile for the first 10,000 miles then 25p, or claim actual fuel, repairs and capital allowances. For a kit-laden landscaping fleet, actual costs often win. We run both and use whichever cuts your bill.
- 05
Materials, subcontractors and day-to-day bookkeeping
Plants, turf, aggregates, paving, plant hire and subcontract labour are all deductible, but only if they're captured. We set you up on Xero, QuickBooks, FreeAgent or Sage so receipts, fuel and supplier invoices are logged from the cab, ready for MTD for Income Tax (from April 2026 if your income is over £50,000).
- 06
Year-end accounts, tax returns and profit advice
Self Assessment or company accounts and Corporation Tax, filed on time with the reliefs claimed. Corporation Tax runs at 19% up to £50,000 and 25% over £250,000, with marginal relief between. We also tell you what your numbers mean, pricing, the cost of seasonal dips, and when the next van or machine makes tax sense.
From first call to filed
Four steps, one named accountant, no jargon. Most landscapers are fully set up inside a week.
- 01
Discovery
Understanding your business needs.
- 02
Solution Design
Crafting your custom accounting strategy.
- 03
Onboarding
Quick and easy integration.
- 04
Regular Rhythm
Consistent monitoring and reporting.
Guides for landscapers
Plain-English explainers, kept current with the latest HMRC rules.
Questions landscapers ask us
It depends on the job. Routine gardening, grounds maintenance and standalone tree surgery are outside the Construction Industry Scheme. But landscaping carried out as part of a wider construction project, finishing a new housing estate, the surrounds of a new house, or clearing a site after demolition, is a construction operation and is caught by CIS. We assess each contract so you deduct or suffer CIS only where the rules actually require it.
If the work is within CIS and you're registered, the contractor must deduct 20% from your labour element (30% if you're not registered) and pay it to HMRC on your behalf. It's a payment on account of your tax, not a lost cost, we reclaim it through your return. If you qualify, we can apply for gross payment status so you're paid in full and keep the cash flow.
When your taxable turnover passes £90,000 in any rolling 12 months (you can deregister below £88,000). Because landscaping is labour-heavy, we'll also check whether a particular VAT scheme reduces your admin, and we review whether any of your work qualifies for zero or reduced rating before you blanket-charge 20%.
Often, yes. Soft and hard landscaping within the plot of a genuinely new dwelling can be zero-rated where the scheme is detailed on plans approved under a planning condition. The same work on an existing home is standard-rated. Getting this right on new-build contracts protects your margin and keeps you safe from a VAT assessment, we check it job by job.
Yes. They're plant and machinery, so they qualify for the Annual Investment Allowance, which gives 100% relief on up to £1,000,000 of qualifying spend in the year you buy. Companies buying new main-rate plant can use full expensing for the same 100% effect. We time these claims to cut your bill when it helps most.
It affects your tax, your take-home and your CIS position. A company can pay salary plus dividends, using the £500 dividend allowance and dividend rates of 10.75%/35.75%/39.35%, and pays Corporation Tax at 19% up to £50,000. A sole trader is simpler but taxed on all profits personally. We model both on your real figures and recommend the cheaper route overall.
Fixed monthly pricing from £99, £199 or £499 depending on what you need, CIS, VAT, bookkeeping, accounts and returns. It's rolling monthly with no lock-in, you get a qualified named accountant, replies within 72 hours, and a 30-day money-back guarantee. We support Xero, QuickBooks, FreeAgent and Sage.
Stop overpaying tax. Start filing in 5 days.
Thirty minutes with an ACCA-qualified accountant. Most owners uncover £1,000-£3,000 in annual savings on the first call. If we are not the right fit, you walk away with a free tax review on the house.
