Wedding & Event Planners accounting, handled.

The VAT tax point is the earlier of receiving the deposit, issuing an invoice, or supplying the service — so a deposit triggers VAT when it lands, often long before the event happens. Booking a busy season can therefore create VAT liabilities well ahead of the dates themselves. We build this into your bookkeeping so the VAT on advance deposits is accounted for at the right time and never surprises you.

It depends whether it's a genuine disbursement or a recharge. A true disbursement — where the supply is to your client, in their name, and you're just passing the cost through — sits outside your VAT. A recharge, where you buy the service and resell it as part of your package, is normally VATable. The distinction is easy to get wrong and costly either way. We review how you contract with suppliers and clients and classify each correctly.

It can happen. If you buy in services like accommodation or travel and resell them as part of a package in your own name, those bought-in elements can fall under the Tour Operators' Margin Scheme (TOMS), which has its own special VAT calculation — it isn't just for travel agents. Whether it applies depends on exactly what's in your packages. We assess your package structures and apply TOMS only where it genuinely bites.

Deposits arrive in bursts, final payments cluster around peak months, and supplier bills land on event dates — so a profitable year can still have lean stretches. We forecast around your booking and event cycle, treat advance deposits as liabilities until the event is delivered, and plan tax and VAT payments so the quiet months are already covered when they come.

Every plan includes year-end accounts, your tax return, and a named ACCA accountant with a 72-hour reply commitment. For VAT-registered planners we handle quarterly VAT, the disbursement-versus-recharge treatment, and a TOMS assessment where relevant. Essentials starts at £99/month for sole traders; Premium Plus at £199 adds VAT and tax planning. Rolling monthly contract with a 30-day money-back guarantee.