Online accountants for wedding & event planners
Taking deposits a year out and paying suppliers on the day, when does the VAT actually bite?
Certified with the tools you already run on
A generalist keeps you compliant. A specialist keeps you ahead.
We already know where wedding & event planners win and lose money, so the planning happens before the deadline, not after.
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Time Your VAT Correctly
Account for the VAT point when a deposit is received, often long before the event, so a big booking doesn’t create a VAT bill you didn’t plan for.
Get Supplier Costs Right
Distinguish true disbursements from recharged costs, so you only charge VAT where you must and don’t hand HMRC money you needn’t.
Navigate TOMS Where It Applies
Spot when bought-in accommodation or travel inside a package pulls you into the Tour Operators’ Margin Scheme, and account for it properly.
Smooth Seasonal Cash Flow
Plan around deposit-heavy booking cycles and peak-season clustering so quiet months are covered before they arrive.
What working with us actually covers
Each line is somewhere a generalist usually leaves money behind. For us it is standard, never an add-on.
- 01
Deposit & Booking Accounting
Treat advance deposits with the right VAT timing and carry them as liabilities until the event is delivered.
- 02
Disbursement vs Recharge Reviews
Classify each supplier payment correctly so VAT is charged only where it genuinely applies.
- 03
TOMS Assessment
Check package structures against the Tour Operators’ Margin Scheme and apply margin accounting where required.
- 04
Supplier & Commission Tracking
Reconcile payments to venues, florists, caterers, and any commissions or kickbacks received.
- 05
Seasonal Cash-Flow Planning
Forecast around booking and event cycles to keep working capital steady year-round.
- 06
Structure & Profitability Insight
Choose the right trading structure and see profit per event, per package, and per supplier relationship.
From first call to filed
Four steps, one named accountant, no jargon. Most wedding & event planners are fully set up inside a week.
- 01
Discovery
Understanding your business needs.
- 02
Solution Design
Crafting your custom accounting strategy.
- 03
Onboarding
Quick and easy integration.
- 04
Regular Rhythm
Consistent monitoring and reporting.
Guides for wedding & event planners
Plain-English explainers, kept current with the latest HMRC rules.
Questions wedding & event planners ask us
The VAT tax point is the earlier of receiving the deposit, issuing an invoice, or supplying the service, so a deposit triggers VAT when it lands, often long before the event happens. Booking a busy season can therefore create VAT liabilities well ahead of the dates themselves. We build this into your bookkeeping so the VAT on advance deposits is accounted for at the right time and never surprises you.
It depends whether it's a genuine disbursement or a recharge. A true disbursement, where the supply is to your client, in their name, and you're just passing the cost through, sits outside your VAT. A recharge, where you buy the service and resell it as part of your package, is normally VATable. The distinction is easy to get wrong and costly either way. We review how you contract with suppliers and clients and classify each correctly.
It can happen. If you buy in services like accommodation or travel and resell them as part of a package in your own name, those bought-in elements can fall under the Tour Operators' Margin Scheme (TOMS), which has its own special VAT calculation, it isn't just for travel agents. Whether it applies depends on exactly what's in your packages. We assess your package structures and apply TOMS only where it genuinely bites.
Deposits arrive in bursts, final payments cluster around peak months, and supplier bills land on event dates, so a profitable year can still have lean stretches. We forecast around your booking and event cycle, treat advance deposits as liabilities until the event is delivered, and plan tax and VAT payments so the quiet months are already covered when they come.
Every plan includes year-end accounts, your tax return, and a named ACCA accountant with a 72-hour reply commitment. For VAT-registered planners we handle quarterly VAT, the disbursement-versus-recharge treatment, and a TOMS assessment where relevant. Essentials starts at £99/month for sole traders; Premium Plus at £199 adds VAT and tax planning. Rolling monthly contract with a 30-day money-back guarantee.
Stop overpaying tax. Start filing in 5 days.
Thirty minutes with an ACCA-qualified accountant. Most owners uncover £1,000-£3,000 in annual savings on the first call. If we are not the right fit, you walk away with a free tax review on the house.
